If you have decided to become Microsoft 365 subscriber, There are a series of basic steps that will help you enjoy the experience even more. Simple actions that will allow you to get the most out of this tool.
Spend a few minutes doing these six things, and you will notice that they significantly increase both your productivity and your efficiency at work.
What is Microsoft 365?
In case you still don't know it, we are going to tell you in more detail what it consists of. It is a subscription service that gives you access to the full suite of Microsoft applications and services, what was previously known as Office 365.
By paying the subscription you have access to applications such as Word, Excel, PowerPoint, Outlook and other cloud-based productive and collaboration services. For example, Teams, To Do, Exchange or Planner.
Aware that each user has different needs, Microsoft offers different individual, family and business plans. This way you can always find the solution that best suits you.
Among its advantages we must highlight:0
- Access from anywhere. Allows you to access documents and applications from any device with an Internet connection.
- Continuous updates. Gives access to the latest versions of programs and applications at no additional cost.
- Real-time collaboration. Tools like Teams and OneDrive facilitate collaboration and communication between work teams.
- Cloud storage. Offers 1 TB of cloud storage.
- Advanced security. The service includes security tools to protect data and devices.
- Technical support. The subscription gives access to Microsoft technical support.
What should you do if you just became a Microsoft 365 subscriber?
In order to improve your experience, don't overlook these six questions and ask them as soon as possible:
Enable two-factor authentication
When you are a subscriber, you use the cloud data storage system offered by Microsoft more frequently. To give extra protection to all that information that you are going to save, Don't forget to enable two-factor authentication or 2FA.
A system where it is not enough to enter your password to log in. Because a second method of identity verification is needed, such as sending a confirmation code to your mobile phone or email. This makes it a little more difficult for hackers to access your personal information.
To enable this form of authentication, go to the Microsoft website and log in with your account. Then follow the route: “Security” > “Two-step verification” > “Additional security” > “Turn on two-step verification”. Then you just have to follow the steps on the screen to choose your second identity verification method, and you're done.
Install Office applications on your mobile
As a Microsoft 365 subscriber you can access and edit your documents from anywhere, and it will be much more convenient to do so if you have the applications installed on your mobile phone.
Thanks to file synchronization between devices, you can continue working right where you left off when you were using a different electronic device.
If you do collaborative work, Synchronization between devices also allows each of the team members See the changes you make to documents in real time.
Explore the additional benefits of Microsoft 365
Most subscribers to the service are looking for unlimited access to Microsoft office applications. However, it offers some extra benefits that it is always good to know, in order to take advantage of them.
For example, it offers 60 free Skype minutes per month for calling landlines and mobile numbers, as well as additional cloud storage space for data backups, and Personal Vault, a storage system for confidential files.
The subscription also includes access to premium templates for creating documents and the Microsoft Defender app to protect device security.
Make a backup of your data
With the subscription you have 1 TB of OneDrive storage, which is More than enough space to store all your files and, at the same time, a backup copy of all the data on your device.
If at any time you need more storage space, you can access it by purchasing a plan with additional capacity.
Set up Office applications
You can configure basic issues such as the location where the files you generate through Word, Excel, etc. will be saved.
Open any of the office applications and access the “File” menu in the upper left corner of the screen. From there go to “Options” and navigate to “Save”, then choose the option “Default local file location”. Choose “Browse” and select the folder location where you want the files to be saved. Click on “Accept” so that the changes are saved, and you are ready.
The applications have different customization options, so we recommend that you explore them a little to adjust them to your tastes and needs. You can, for example, create a custom signature that is added to all emails you send, or add plugins that you find useful.
Try the Copilot integration
Microsoft office tools integrate Copilot Artificial Intelligence, which increases their effectiveness.
You can use it to summarize long documents, analyze large amounts of data, create graphs, prepare responses to emails, etc. The more familiar you become with Copilot, the more efficient you will become in your work.
As a Microsoft 365 subscriber, the doors are opened to a world of possibilities in terms of office automation and cloud storage. Don't overlook any and Carry out the actions that we have mentioned as soon as you can. Explore all the options that the Microsoft subscription service offers you so you can get the most out of it on a personal, academic and professional level.